Start with traffic, not a fixed rule
Entryways, hallways, waiting areas, and shared spaces usually show wear before private offices. Facilities with more visitors, wet-weather traffic, or frequent food and drink around work areas may need attention sooner than lower-traffic suites. Walk the building and note where carpet looks dull, matted, or visibly soiled first.
Watch for practical signs
Visible traffic lanes, recurring spots, an uneven appearance between rooms, and carpet that no longer looks refreshed after routine vacuuming are useful signals. Addressing those areas before they become a larger visual issue can make routine facility upkeep easier to manage.
Plan around operations
After-hours or weekend scheduling can reduce disruption for employees, patients, and visitors. During a quote, share the carpeted areas, furniture layout, business hours, entry points, and any recurring spots so the scope reflects the facility.